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2022 Special Event Permit Application

  1. This form is not a permit. Please read this application in full. Completion of this application does not constitute an automatic approval and does not guarantee that a permit will be issued. Event organizers are encouraged not to issue any press releases, advertise, sell tickets, etc. until the necessary approvals and/or permits have been issued. Event organizers are encouraged to include maps, plans and any pertinent supporting documentation with this application. Any event permitting questions can be directed to the Town’s Events Coordinator at 508-325-4166.
  2. Event App.jpg
  3. APPLICANT INFORMATION - REQUIRED
  4. i.e. Catering Company, Event Planner, Festival Organizer, Non-Profit Org., etc.

  5. if different than Primary Contact

  6. Host Type
  7. EVENT OVERVIEW - REQUIRED
  8. i.e. "Smith Wedding" or "Nantucket Film Festival"

  9. See Below for BEACH EVENTS.

  10. Is this Event open to the public?
  11. Is there an admission / registration fee?
  12. All events must comply with the 10:00 pm Noise Ordinance. Requests for extension past 10:00 pm must be approved by the Select Board
  13. Please list all dates for events at one location only or attach full agenda.
  14. Please attach Full Schedule for events with multiple dates at one location.
  15. Important Notice - Events Over 250
    Any event anticipating over 250 participants requires a Public Hearing at a regularly-scheduled Select Board meeting. Public Hearings must be noticed in the Inquirer and Mirror for two consecutive weeks prior to the hearing (at Applicant's expense). Public Hearings may be waived for recurring events. Events anticipating under 250 participants may require a Public Hearing at Town Administration's discretion.
  16. Have You Held This Event On-Island Before?
  17. Information provided here may be used for publication on Island Events Calendar.

  18. Required for Bike / Road Race or Walk.

  19. EVENT LAYOUT / DIAGRAM: Required for Events with Tents/Temporary Structures and/or Events on Public Property. A detailed site plan is required - applications will not be processed without it. Attach separate document(s) that clearly show the location of the event, fencing, entry /exit points, tents (include dimensions), stages, generators, bars, tables / chairs, portable restrooms, trash cans, dumpsters, signs, etc.

  20. STEP 1: LOCATION - BEACH EVENTS ONLY
  21. Please list all temporary structures, tables, chairs, etc. that will be used for your event.

  22. Beach and Endangered Species Protection
    Safety of endangered species habitat and beach maintenance are prime concerns for any beach-related activity on the island. Nesting birds, erosion and endangered plants exist throughout the island. Natural Resource approval is required to make sure protection laws are not being violated and proper precautions are being taken.
  23. STEP 2: ALCOHOL
  24. Will Alcohol Be Served?*
    If No, continue to Step 3.
  25. Alcohol To Be Served
  26. Only Non-Profit Organizations are permitted to serve ALL Alcoholic Beverages. For Profit Organizations are only permitted to serve Beer and Wine.

  27. STEP 3: ENTERTAINMENT
  28. Will There Be Entertainment?*

    If No, continue to Step 4.

  29. Will The Entertainment Be Amplified?
  30. Will The Entertainment Be Outside?
  31. All events must comply with the 10:00 pm Noise Ordinance. Requests for extension past 10:00 pm must be approved by the Select Board.

  32. STEP 4: STREET AND/OR SIDEWALK BLOCKING
  33. Will Event Require Any Road Or Sidewalk To Be Blocked Or Closed?
  34. STEP 5: TENTS / TEMPORARY STRUCTURES / STAGES / GENERATORS
  35. Will There Be A Tent Or Other Temporary Structure Erected?*
    If No, continue to Step 6.
  36. Temporary Structures Are Subject to Inspection By Building & Fire Dept. Before Event.
  37. If yes, please describe the intended use.

  38. If yes, please describe:

  39. STEP 6: FOOD
  40. Will Food Be Served?*
  41. Food service providers must have a current license Issued by the Town Of Nantucket Health Department. If they are not licensed on Nantucket, they must be approved by the Health Department at least 14 days prior to the event. Any event with more than One (1) caterer / food service provider is required to apply for Temporary Food Permits for each food service provider regardless of license.

  42. TEMPORARY FOOD PERMIT INFO:
  43. STEP 7: RESTROOM FACILITIES
  44. Describe the number of restrooms available at the event site and if you plan to order portable restrooms. You may be required to provide portable toilets and hand washing stations, unless you can substantiate the sufficient availability of both Americans with Disabilities Act (ADA) and non‐accessible facilities in the immediate area of the event site which will be available during your event.

    Portable Toilets at public events: For single user portable toilets clustered at a single location, at least 5% but not less than one accessible toilet unit shall be installed at each cluster

  45. STEP 8: PARKING PLAN
  46. Describe where event attendees, vendors, and staff are expected to park their vehicles. If the event requires more parking than what is available, describe your plan for overflow vehicles.

  47. STEP 9: WASTE MANAGEMENT
  48. Effective June 1, 2020, Nantucket's Single-Use Plastics Ban prohibits these single-use petroleum based plastic products from being commercially used, sold or distributed at special events: straws and drink stirrers, six-pack can and bottle flexible yokes, drinking cups and lids, non-compostable plates and eating utensils, drinking water in polyethylene terephthalate (PET or PETE) containers of 1 liter (34 ounces) or less, non-recyclable coffee pods.
  49. Plastic Ban on Nantucket
  50. HOLD HARMLESS AGREEMENT
    In consideration of permission to use the public property, facility or services described herein, the Applicant agrees to save and hold the Town of Nantucket, its agents, servants, and employees harmless from any and all liabilities or costs arising out of the use of the described premises by the Applicant, the Applicant's guests, employees, subcontractors, and/or other persons. The Applicant acknowledges that the permission to utilize the facilities is limited to the portion of the premises herein described (if applicable), and that the permission is valid only for the activity herein described. Notwithstanding the foregoing, this Hold Harmless Agreement shall be applicable to any claim asserted against the Town of Nantucket, its agents, servants, and employees, and for any loss incurred arising out of the Applicant's activity whether or not such claim or loss extends beyond the permitted type or locale of activity or occurs on a different date than specified. Commercial General Liability is required in the amount of $1,000,000 CSL (combined single limit) with the Town and County of Nantucket added as an additional insured.
  51. By typing your name in the applicant signature field(s), and submitting this form electronically (via email), you affirm that all information contained within this document was completed truthfully, and to the best of your knowledge and you understand that your electronic signature is considered legally binding the same as signing your physical signature by hand.
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  53. This field is not part of the form submission.